Executive Assistant

As an Executive Assistant (EA) you will provide high-level administrative support to the president of a luxury fashion brand, acting as a strategic partner to maximize their productivity. Key responsibilities include complex calendar management, travel arrangements, email/phone screening, document preparation, and handling confidential information with high discretion.

Core Responsibilities and Duties

• Calendar Management: Managing complex,, fast-changing, and confidential, calendars, scheduling meetings, and resolving conflicts.

• Communication & Liaison: Acting as the primary point of contact between executives, clients, and internal teams; screening calls and managing inbox correspondence.

• Travel Coordination: Arranging complex domestic and international travel itineraries, including flights, accommodation, and transportation

• Document Preparation: Creating, editing, and formatting reports, presentations, and correspondence.

• Office Administration: Organizing meetings, taking minutes, filing, expense reporting, and managing office logistics

• Special Projects: Assisting with, or leading ad-hoc projects and events

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Required Skills and Qualifications

• Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.

• Communication: Exceptional verbal and written communication skills.

• Organization: Strong organizational and time-management skills with the ability to prioritize tasks.

• Software Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Discretion: Ability to handle confidential, sensitive information with high discretion.

• Proactivity: Ability to anticipate needs and act proactively to solve problems.